Password managers: how to actually start
Using the same password for multiple accounts is a surefire way to get hacked: if one site gets compromised, attackers can easily access all your other accounts. A password manager solves this problem by creating unique, strong passwords for each account, so you don’t have to remember them all. Chances are, you already have a password manager on your devices.
Key Takeaways
- Start with the password manager built into your phone or browser.
- Prioritize securing your most critical accounts first: email, banking, and shopping.
- Use two-factor authentication (2FA) to add an extra layer of security.
- Protect your password manager with a strong master password and 2FA.
- Don’t rush to change all your passwords at once; take it step by step.
Why not just stick with what I have?
You might already be using a password manager without realizing it. Both iPhones and Macs come with the built-in Passwords app, which you can find in Settings. It securely stores your logins, creates strong passwords, and autofills them across all your Apple devices. Similarly, if you use Android or Chrome, the Google Password Manager is integrated into both, making it easy to use.
If you want a solution that works across all devices and browsers, consider a dedicated password manager like Bitwarden (which offers a free tier) or 1Password. These tools are designed to be platform-independent, so you can access your passwords from anywhere.
How do I get started without getting overwhelmed?
One common mistake is trying to change every single password in one go. That’s a recipe for frustration. Instead, focus on the most important accounts first and go from there.
- Start with your email accounts. Think of your email as the master key to your online life. If someone gains access to it, they can reset passwords for all your other accounts. Secure it first.
- Next, tackle your banking and financial accounts. This includes anything related to money, like your bank accounts, credit cards, and investment portfolios.
- Then, focus on shopping and subscription services. These are accounts where your card details are saved, making them attractive targets for hackers.
- Finally, let the password manager handle the rest. As you log into other accounts over the next few weeks, the manager will prompt you to save new, strong passwords.
For each account, let the password manager generate a new, random password. You don’t need to memorize it; the manager will do that for you. All you need to remember is your master password and, if you use a phone, your device’s unlock code.
Why add two-factor authentication (2FA)?
A password manager is a powerful tool, but it’s even more effective when combined with two-factor authentication (2FA). 2FA adds an extra layer of security by requiring a second form of verification, like a code sent to your phone or generated by an app, when you log in. This means that even if someone gets your password, they still can’t access your account without the second factor.
At a minimum, enable 2FA for your email and banking accounts. Most password managers can also store your 2FA codes, so you don’t have to rely on SMS or separate apps. This makes the process smoother and more secure.
How do I protect my password manager?
Your password manager is only as strong as the protection you give it. Here’s how to keep it secure:
- Create a strong master password. This is the one password you must never reuse or forget. Make it a long, unique passphrase that’s easy for you to remember but hard for others to guess.
- Enable 2FA for your password manager account. This adds an extra layer of security, making it much harder for someone to gain access.
- Know your recovery options. Most password managers offer a recovery key or kit. Make sure you have it and store it somewhere safe, like a locked drawer or a secure cloud service.
Frequently Asked Questions
Is it safe to keep all my passwords in one place?
Yes, it is. Reputable password managers use strong encryption to protect your data, so even the provider can’t read it. The risk of keeping all your passwords in one place is far outweighed by the benefit of eliminating password reuse, which is a much bigger security threat.
What if I forget my master password?
Most password managers are designed so that even they can’t recover your master password. This is a security feature. That’s why it’s key to set up a recovery key and store it somewhere safe. Choose a master password that’s both strong and memorable.
Should I use the browser’s built-in manager or a dedicated app?
The built-in managers in browsers and phones are good and free, so they’re a great place to start. However, if you use multiple browsers or devices, or if you want to share logins with family securely, a dedicated app is worth the investment.
Can I use a password manager on multiple devices?
Yes, most password managers offer apps for all major platforms, including iOS, Android, Windows, macOS, and popular browsers. Some even offer family plans that allow you to share passwords securely with family members.
How often should I update my passwords?
There’s no hard and fast rule, but it’s a good idea to update your passwords periodically, especially for critical accounts like email and banking. A password manager can help you keep track of when you last changed your passwords and prompt you to update them as needed.